ADMISSION PROCEDURES
Application schedule and deadlines for the 2023-2024 academic year enrollment
Tours and interviews: October 23, 2023 - December 15, 2023
Enrollment applications deadline: January 8, 2024
Screening and assessments: January 15, 2024 - March 29, 2024
Acceptance announcements: March 11, 2024 - April 5, 2024
Registration fees and Education Fund due date: two weeks after the Acceptance Letter has been issued
Fall term tuition due: May 12, 2024
STEP BY STEP ENROLLMENT GUIDE
1. Check availability
Please read the Admission Policies before starting the application process. Please contact Admissions to confirm space availability.
UST has three school divisions:
1). Early Childhood:
3). Middle School: Grade 6 - Grade 8 (from 11YO to 14YO)
2. Complete a school tour and interview
Due to COVID, all school tours for the foreseeable future will be done virtually. Upon completing the virtual tour, each interested family will have an opportunity for a one-on-one virtual Q&A session with our Principal to help them learn further about the school.
Prior to the Q&A session with the principal, prospective parents will be sent links for an online school introduction and a virtual school tour. Please watch the videos and come to the Q&A session with a list of questions you would like to ask about UST.
3. Send application documents
All families that are interested in applying to UST are required to fill the forms listed below and arrange the supplementary information from the student's previous school to be sent to UST either by email or post.
We request the following documents to accompany your application:
4. Application fee
In order for your Application Forms to be processed, the School must receive your payment of 25,000 yen for the application fees. Application fees cover paperwork processing, interview and assessment. There is no discount for families making more than one application.
Please pay the application fee in cash at the school office or by bank transfer. If paying by bank transfer, please make a transfer under your child's name and include a copy of the bank transfer slip confirming the application fee payment together with the application documents.
For transfers from overseas, please ensure the currency is in Japanese yen and amounts to exactly ¥25,000 after handling costs are deducted. All transfer fees incurred for both the sending and receiving bank are the responsibility of the applicant and must be covered at the time of payment.
Bank Information
KabushikiGaisha United School of
Mizuho Bank, Shibuya Chuo Branch
Ordinary account 1609328
株式会社ユナイテッドスクールオブトウキョウ
みずほ銀行、渋谷中央支店、普通口座1609328
5. Assessment/ Trial
UST does not conduct entrance examination for children applying into our pre-school program (ages 3YO). The admission decision is most commonly made based on the child & parent interview. Some students could be asked to attend a half-day trial to allow the school to assess their social-emotional development and ability to adapt.
Starting from Pre-K (K2 class), the School conducts age appropriate English Literacy and Maths skills assessments. Students applying from outside Japan are assessed based on previous school records, confidential recommendation and an oral English assessment via Skype.
6. Admission
Upon completing all the above application steps, successful applicants will receive a Letter of Admission from the school, followed by an invoice, indicating the amount and due dates for the joining fees. Joining fees are required to be paid in full and represent a one-time non-refundable amount required in order to secure your child's space at the school.
7. Waiting list
If seats in grade you are applying to are not available at the time of application, you could request a waiting list placement. In order to be put on the waiting list, all applicants must complete the Enrollment Steps 1-5 mentioned above. The Waiting List is only available for students who were considered "suitable for admission" as a result of the academic assessment.
Tours and interviews: October 23, 2023 - December 15, 2023
Enrollment applications deadline: January 8, 2024
Screening and assessments: January 15, 2024 - March 29, 2024
Acceptance announcements: March 11, 2024 - April 5, 2024
Registration fees and Education Fund due date: two weeks after the Acceptance Letter has been issued
Fall term tuition due: May 12, 2024
STEP BY STEP ENROLLMENT GUIDE
1. Check availability
Please read the Admission Policies before starting the application process. Please contact Admissions to confirm space availability.
UST has three school divisions:
1). Early Childhood:
- K1 class (pre-school class for children aged 3YO-4YO)
- K2 class (pre-kindergarten class for children aged 4YO-5YO)
- K3 class (kindergarten class for children aged 5YO-6YO)
3). Middle School: Grade 6 - Grade 8 (from 11YO to 14YO)
2. Complete a school tour and interview
Due to COVID, all school tours for the foreseeable future will be done virtually. Upon completing the virtual tour, each interested family will have an opportunity for a one-on-one virtual Q&A session with our Principal to help them learn further about the school.
Prior to the Q&A session with the principal, prospective parents will be sent links for an online school introduction and a virtual school tour. Please watch the videos and come to the Q&A session with a list of questions you would like to ask about UST.
3. Send application documents
All families that are interested in applying to UST are required to fill the forms listed below and arrange the supplementary information from the student's previous school to be sent to UST either by email or post.
We request the following documents to accompany your application:
- Application form (submitted online)
- Confidential recommendation form (English version)
- Confidential recommendation form (Japanese version)
- The following documents must accompany the submission of the Application form:
- Copy of the bank transfer slip for the 25,000 yen Application Fee
- Copy of applicant's passport or birth certificate (in case of multiple passports, please submit a foreign passport)
- One passport-size picture taken in the past 6 months
- Copies of recent school reports for the past one academic year for applicants into Kindergarten and above
- For children with special learning needs, copies of any reports, assessments, or details of additional support must be submitted
4. Application fee
In order for your Application Forms to be processed, the School must receive your payment of 25,000 yen for the application fees. Application fees cover paperwork processing, interview and assessment. There is no discount for families making more than one application.
Please pay the application fee in cash at the school office or by bank transfer. If paying by bank transfer, please make a transfer under your child's name and include a copy of the bank transfer slip confirming the application fee payment together with the application documents.
For transfers from overseas, please ensure the currency is in Japanese yen and amounts to exactly ¥25,000 after handling costs are deducted. All transfer fees incurred for both the sending and receiving bank are the responsibility of the applicant and must be covered at the time of payment.
Bank Information
KabushikiGaisha United School of
Mizuho Bank, Shibuya Chuo Branch
Ordinary account 1609328
株式会社ユナイテッドスクールオブトウキョウ
みずほ銀行、渋谷中央支店、普通口座1609328
5. Assessment/ Trial
UST does not conduct entrance examination for children applying into our pre-school program (ages 3YO). The admission decision is most commonly made based on the child & parent interview. Some students could be asked to attend a half-day trial to allow the school to assess their social-emotional development and ability to adapt.
Starting from Pre-K (K2 class), the School conducts age appropriate English Literacy and Maths skills assessments. Students applying from outside Japan are assessed based on previous school records, confidential recommendation and an oral English assessment via Skype.
6. Admission
Upon completing all the above application steps, successful applicants will receive a Letter of Admission from the school, followed by an invoice, indicating the amount and due dates for the joining fees. Joining fees are required to be paid in full and represent a one-time non-refundable amount required in order to secure your child's space at the school.
7. Waiting list
If seats in grade you are applying to are not available at the time of application, you could request a waiting list placement. In order to be put on the waiting list, all applicants must complete the Enrollment Steps 1-5 mentioned above. The Waiting List is only available for students who were considered "suitable for admission" as a result of the academic assessment.
